top

Emergency Preparedness Information

Please review the information on this page, the  Quick Reference Emergency Guide and the complete Emergency Plan  to become familiar with the College’s security policies and procedures so that you will know how to initially respond in the event of an emergency.

Current Emergency Preparedness Information

snowInclement Weather Closing or Delay Status

 

shelter signStorm shelter signs have been placed across the campus to identify locations that meet one or more of the safety location requirements in the event of a tornado warning.

If the sign is located on or immediately next to a door, the safe location is on the other side of the door. If the sign is located on the wall, the safety location is in the area around the sign.

A Tornado Safety Location is one that:
• Has no windows
• Is on the lowest possible floor of a building
• Has no exterior walls
(When all three of these criteria cannot be met in a building, the safety location is the place that best meets them.)

Upon notification of a tornado warning, all persons should proceed to a tornado safety location inside their buildings, assisting those that need assistance and ensuring that those under their jurisdiction also go to the safety location. Whenever possible, employees will maintain an approximate head count of the persons from their areas. All building occupants are to remain in the safety location until the Tornado Warning has expired or until notified that the danger has passed.

This list may not be complete; please look for the signage or best safety location as described above.

• Tazewell: T119 (Auditorium)
• Russell Hall: R 123 and 124
• Davis Hall: 121 and 123
• KCC: Conference Rooms
• Dickenson: Lobby
• Buchanan: 121 and 123
• LRC: Studio and computer lab on lower floor
• Music Bldg: vacate or get under a desk
• Facility Building: Central bathrooms
• New Facility Building: Storage room

Reporting an emergency or a threatening situation – How to get HELP?

CONTACT INFORMATION: The emergency personnel should be contacted in the following order depending upon the severity and urgency of the emergency and the time that the emergency occurs. These personnel are the first points of contact for many campus emergencies including but not limited to auto accidents, fire, bomb threats, disturbances, chemical spills or threats, or general campus disturbances or emergencies.

As always, personal judgment must be exercised to assess the urgency of the of the situation and the appropriate personnel to contact.

1. Dial 4357 (HELP) from any campus phone OR use the Emergency call boxes located at each building and parking lot.

2. Call 8-911 (for emergency, life-threatening situations) or call 9-988-5970 which connects you with the Tazewell County Sheriff’s Office See 911 Physical Address Listing

3. Call the VP of Academic & Student Services at Ext. 7366 during hours (7:45 a.m. to 4:30 p.m.). The VP of Academic & Student Services is located in Tazewell Hall (T-345). SWCC Counselors are available, if you want to discuss your options. The Threat Assessment and Management Team is also available for non emergency assistance.

4. Or contact any uniformed campus police officer.

Emergency Reference Guide

All College personnel and students should be prepared to take proper action should an emergency of any type occur.

This Quick Reference section contains reference notes for emergencies taken from the full College Emergency Plan.
The SWCC Emergency Plan was developed to help provide protection for the students, faculty, and staff of Southwest Virginia Community College and contains all emergency information in detail.

Familiarize yourself with this quick reference as well as the College’s full emergency plan.

NOTIFICATIONS

In the event of an emergency on campus, you will be notified through the following methods:
1-An emergency text alert to your cell number/email if signed up through SWCCAlert (http://alert.sw.edu)
2.-Each office/classroom phone will broadcast through audio and text the warning message for the type of emergency event.
3-The campus video feeds will broadcast an appropriate warning message.
4-SWCC’s homepage banner will display the appropriate warning message and link to information on your required protective response.
5-Lockdown situations can only be lifted by an “ALL CLEAR” message being delivered over the SWCC Alert System or verbally by familiar law enforcement personnel or Building Wardens.

In the event of an emergency on campus requiring a campus lockdown:

Close and lock the classroom/office door. (If in hallway, go to the nearest area with a door)
Turn off the lights and silence your cell phone.
Move everyone in the room quietly to a location that is out of the line of sight of the door.
Remain quiet, await further instructions.
Do not leave the room unless an “ALL CLEAR” message is delivered over the SWCC Alert System or verbally by familiar law enforcement personnel or Building Wardens.*
Do not evacuate the building if the fire alarm is sounded; remain in lockdown mode until an “ALL CLEAR” message is received.

If you are caught in an open area such as a hallway, or if you are outside and the threat is occurring on campus grounds, you must decide quickly what you are going to do. The next few moments are crucial and may very well mean life or death.

 Lockdown does not ensure absolute safety indoors or safety of surrounding areas. This is a process to secure rooms and prevent the potential danger from spreading across the campus.

During a lockdown, vehicular travel in and out of campus will be restricted to police and emergency responders ONLY.

Responding to On-Campus Health / Safety / Crime Emergencies

Whenever anyone witnesses an accident, crime, or serious illness Campus Police is notified– 4357 (HELP) and/or 9-911 immediately and provide information concerning:
a. Location of accident / crime / illness
b. Nature of emergency
c. Description of any injuries

Should an emergency occur in which local authorities respond, DO NOT ASSUME THEY KNOW YOU ARE NOT AT FAULT. Follow ALL directions of the authorities/responding official(s), as they must quickly identify and contain any emergency situation.
In a medical emergency do no more than your qualification and experience allow. Give aid, but do not cause harm. First aid kits are located in certain offices, laboratories and with Campus Police. Faculty and staff should be familiar with the location of such kits. Generally, the College is not equipped to provide emergency medical treatment. This will be coordinated with outside professionals

Building Evacuation Plan

The internal fire alarm system will be used to sound evacuation alarms. Do not try to guess whether it has been accidentally set off or whether it is a “false” alarm, minor disturbance, or an inappropriate telephone call. Each time the alarm sounds, you should react immediately to evacuate all buildings according to the following plan. Follow the instructions of your building warden for evacuation. See listing of Building Wardens and refer to the Emergency Plan for detailed information.

(1) When the alarm sounds, all students, faculty and staff should immediately proceed from building by nearest EXIT
(2) Instructors should check their respective classrooms before leaving building to insure that everyone has evacuated. Lights should be left on in the classrooms and classroom doors closed as they Exit. Remember – LIGHTS ON! DOORS CLOSED!
(3) Building and grounds personnel will proceed to previously designated areas.
(4) All students, faculty, and staff will move to the dispersal areas, which are those areas in parking lots and open spaces located at a safe distance from buildings. Designated fire / safety wardens will provide direction as needed.

Designated Assembly Areas

Tazewell Hall – Flagpole between Tazewell and Buchanan Halls
Russell Hall – Sidewalk across the street from main steps
Davis Hall – Parking Lot
Dickenson Hall – Employee/Student Parking Lot
Armory – Parking Lot
King Community Center – Parking Lot

Other areas may have to be identified depending upon specific incident. Please verify with your building warden or emergency designate if assembly areas are still safe due to various types of emergencies which may occur and follow their direction.

Persons with Disabilities

-Be familiar with evacuation options.
-Seek evacuation assistants who are willing to assist in case of an emergency.
-Ask supervisors, instructions, or Campus Police about evacuation plans.
-You must evacuate to the nearest exit. Persons with disabilities should become familiar with basic evacuation options.
—Stairway evacuation: using steps to reach ground level exits from the building.
—Stay in Place: unless danger is imminent, remaining in a room with an exterior window, a telephone, and a solid or fire-resistant door. With this approach, the person may keep in contact with emergency services by dialing 9-911 and reporting his or her location directly. Emergency services will immediately relay this location to on-site emergency personnel, who will determine the necessity for evacuation. If the phone lines fail, the individual can signal from the window by waving a cloth or other visible object.

The Stay in Place approach may be more appropriate for sprinkler protected buildings or buildings where an “area of refuge” is not nearby or available. It may also be more appropriate for an occupant who is alone when the alarm sounds.

Areas of Refuge: with an evacuation assistant, go to an area of refuge away from obvious danger. The evacuation assistant will then go to the building evacuation assembly point and notify the on-site emergency personnel of the location of the person with a disability. Emergency personnel will determine if further evacuation is necessary.

Fire Emergencies

When reporting or extinguishing a fire, cautionary judgment and common sense should serve as the best guides. The following procedures should be followed if possible:

Small Controllable Fires:
o Use appropriate available extinguishing methods
o Dial Campus Police Emergency Number – HELP (4357)
o Even though the fire may appear to be completely extinguished, the incident must be reported to the Campus Police since the underlying cause for the fire may still be remaining.
Major, Uncontrollable Fires
o Pull the nearest fire alarm pull station.
o If able, pull Campus Police button on outside of building.
o Help evacuate students, employees, and visitors.
o Emergency fire drills shall be conducted for each building at least once per year.

Fire Evacuation Rules
o NEVER use elevators to evacuate a burning building.
o Note the posted Evacuation Routes and follow to the nearest exit.
o Go immediately to the designated assembly area and wait for further instructions.
o Stay clear of emergency response personnel and equipment.

Accidents Involving Students in Classrooms, Laboratories and Shops

The Laboratory Chemical Hygiene Plan contains safety procedures to be followed for students working in laboratories where hazardous chemical are used. Only those employees with proper training should attempt to administer first aid. First aid kits are located in certain offices, laboratories, shops and with Campus Police. Employees should become familiar with the location of such kits.

SWCC’s Chemical Hygiene Plan is designed to bring the chemical laboratory in compliance with current knowledge and regulations. It is the responsibility of the Chemistry instructors and the maintenance supervisor to review and update this plan annually and report all incidents promptly. The Human Resources Department will maintain copies of all Accident/Incident Reports involving the Science Department personnel.

Emergency or Inclement Weather Closing Policy

When the decision is made to close the college or operate on late schedule, the decision will be communicated to employees and the public per the methods listed on the Inclement Weather Closing or Delay Status page.

Building Wardens

Buchanan Hall: Dr. Mike Henry, April Quesenberry
Tazewell Hall: Edna Sizemore. Dionne Cook. Jerry Stinson, Windell Turner
Dellinger Hall: Teresa Yearout, Dyan Lester
Russell Hall: Jereial Fletcher, Cathy Smith-Cox
Community Center: Pauline Taylor
Physical Plant: Laura Lynch
Davis Hall: James Dye, Margaret Dye
Armory (Empty)
Dickenson Hall: Leased

When a Bomb Threat is Received

Treat the call seriously

Recorded Data: Date, Time: a.m. or p.m., Duration of call, Exact Wording of Threat, Identifying Characteristics of Callers: Sex. Estimated Age, Accent (English, French, etc.), Voice (loud, soft, etc.), Speech (fast, slow, etc.), Diction (good, nasal, lisp, etc.), Manner (calm, emotional, vulgar, etc.), Background Noises

Was the caller’s voice familiar to you? If yes, specify.
Did it appear that the caller was familiar with the College and / or area? If yes, specify.

Remain calm. Call Campus Police 4357 immediately advising you have just received a bomb threat. Advise where you are and how you can be reached.

Listen, do not hang up, Be calm and courteous, Do not interrupt the caller, Obtain as much information as you can, engage the caller for as long as possible to allow the call to be traced. Note any background noises, caller accents, tone or mannerisms and the exact wording of the threat

Questions to Ask: What time will the bomb explode? Where is it? What does it look like? Why did you place the bomb? Where are you calling from? What is your name?

Threat Recipient’s Particulars:

Name Department Person to contact Telephone Number

Automobile Accidents – State Vehicle

An automobile self-insured plan has been established for vehicles owned by the Commonwealth.

If an employee of SWCC is involved in an accident while on College business, the employee should do the following:
(1) call the state police; (2) obtain names, addresses, phone numbers, and license numbers of all personnel involved in the accident. (3) obtain name, address, and phone number of any person who claims to be injured; (4) note all property damage; (5) note the number of people who were in the other cars; (6) obtain the names, addresses, and phone numbers of witnesses who saw the accident occur; (7) advise your supervisor as soon as possible (8) do not comment on weather or not the accident was your fault; (9) Call Campus Police at 276.964.7503

Emergency Phones

If an emergency should occur and you need assistance, Emergency Call Boxes have been strategically placed at each building/parking area on campus. These phones will connect you directly to a security who will respond to your emergency.

To use an Emergency Telephone: 1. Press the call button and wait. You will hear silence and then a few beeps before the call is answered. 2. Give your name, describe the emergency and your location. 3. No other number can be dialed from the emergency call box.

HELP phones are located at: Armory (back door), Buchanan Hall (back of building facing parking lot), Buchanan Hall (middle of the parking lot), Charles R. King Community Center (entrance to weight room) Dickenson Hall (front entrance), Dickenson Hall Parking Lot (middle of lot on student side of lot), Davis Hall (front entrance), Davis Hall Parking Lot (middle of lot), Pavilion #4 near the Football Field, Physical Plant (front entrance) Russell Hall (front entrance), Tazewell Hall (entrance facing Buchanan Hall)

911 Physical Addresses on Campus

 Note: All addresses are Cedar Bluff, VA 24609

Buchanan Hall – 669 Community College Road; Davis Hall – 1073 Community College Road; Dickenson Hall – 541 Community College Road;  Head Start – 757 Community College Road; King Community Center – 295 Community College Road;  Modular Building – 671 Community College Road;  National Guard Armory – 180 Essayon Drive;  Russell Hall – 599 Community College Road;  Tazewell Hall – 635 Community College Road;  Learning Resources Center – 965 Community College Road;  Physical Plant – 724 Community College Road

Support SWCC