Business Office
The documentation on this page is provided to give you the latest information on processes and updates to SWCC’s purchasing, travel and expense systems through Shared Services.
Phone: (877) 340-5577 or email the Shared Services Center at ssc@ssc.vccs.edu
Travel & Expense Reimbursement
Please note: Chrome River functionality for supervisor approvals automatically routes approvals up when a supervisor’s position becomes vacant. If a supervisor were to retire their approval flow automatically routes up to their supervisor based upon direct reports in HRMS. For example staff members A, B, and C are supervised by manager A, and then manager A retires. Then manager A’s supervisor which is director A would provide approvals for staff members A, B, and C until manager A’s position is refilled.
Download the Whats New_January 2018 Enhancements Release for the latest updates
Approving and Returning Pre-Approval and Expense Reports
Employee Travel Expense Report Quick Tips and Guidance
How to Edit a Report Returned to You
How to Manage Your Delegate Settings
How To Recall a Report to Draft
Mileage Only Expense Report Quick Tips and Guidance
Non-Employee Expense Report Quick Tips and Guidance
Mileage Only Expense Report Quick Tips and Guidance
Non-Employee Expense Report Quick Tips and Guidance
Top 10 Reasons for Returned Travel Expenses
Travelers Quick Reference Guide
Purchasing & Receiving Policies & Procedures
VCCS Shared Services Center eVA and P2P Additional Training 3-16-18
PLEASE READ – Shared Services Center SlimLine & Purchase Requisition Naming Convention (002)
SWCC Desktop Receiving Procedures
PROCUREMENT
How do I create a Slim Line Requisition
Slim Line versus Full Purchase Requisition
How do I identify a small vendor?
What happens if a college end-user is unhappy with a vendor or has a vendor complaint?
How do I remove someone from my eVA approval flow?
Report orders stuck at Sys Admin Approval role
Receiving – Goods/Services Discrepancy & Returning Item
Accounts Payable
When does an invoice need an eVA purchase order number?
If I receive an invoice at the college, what should I do?
Vendor
Who is responsible for paying eVA Transaction fees?
