Business Office

The documentation on this page is provided to give you the latest information on processes and updates to SWCC’s purchasing, travel and expense systems through Shared Services.

The Shared Services Center (SSC) contact information for questions or issue resolution is:
Phone: (877) 340-5577 or email the Shared Services Center at

Travel & Expense Reimbursement

chrome river logoPlease note: Chrome River functionality for supervisor approvals automatically routes approvals up when a supervisor’s position becomes vacant. If a supervisor were to retire their approval flow automatically routes up to their supervisor based upon direct reports in HRMS. For example staff members A, B, and C are supervised by manager A, and then manager A retires. Then manager A’s supervisor which is director A would provide approvals for staff members A, B, and C until manager A’s position is refilled.

Download the Whats New_January 2018 Enhancements Release for the latest updates

Approving and Returning Pre-Approval and Expense Reports

Employee Travel Expense Report Quick Tips and Guidance

Helpful Web Links

How to Edit a Report Returned to You

How to Manage Your Delegate Settings

How To Recall a Report to Draft

How To Track a Report

Inquiry Dashboard

Mileage Only Expense Report Quick Tips and Guidance

Non-Employee Expense Report Quick Tips and Guidance

Inquiry Dashboard

Mileage Only Expense Report Quick Tips and Guidance

Non-Employee Expense Report Quick Tips and Guidance

T and E Standards 03.20.17

Top 10 Reasons for Returned Travel Expenses

Travel Tips

Travelers Quick Reference Guide

Purchasing & Receiving Policies & Procedures

VCCS Shared Services Center eVA and P2P Additional Training 3-16-18

PLEASE READ – Shared Services Center SlimLine & Purchase Requisition Naming Convention (002)

SWCC Desktop Receiving Procedures


Blanket Purchase Orders

How do I create a Slim Line Requisition

Procure to Pay Tips

Slim Line versus Full Purchase Requisition

Vendor Self Registration

Change Order

How do I identify a small vendor?

What happens if a college end-user is unhappy with a vendor or has a vendor complaint? 

How do I remove someone from my eVA approval flow?

Report orders stuck at Sys Admin Approval role

Receiving in eVA

Receiving – Goods/Services Discrepancy & Returning Item

eMall Receiving 9/17

Accounts Payable

Electronic Invoices

When does an invoice need an eVA purchase order number?

If I receive an invoice at the college, what should I do?

Vendor Payments Information


eVA Registration

Vendor Complaint Form

Who is responsible for paying eVA Transaction fees?