Financial Aid

Contact Southwest Virginia Community College at 276-964-7724 or financialaid@sw.edu.

• Even though you may have your SAR (Student Aid Report) distributed to multiple colleges, you can receive financial aid from only one college per semester.
• A number of applications will be marked for verification by the federal government.  If your FAFSA application is selected for verification, you will receive a letter from SWCC detailing the information you will need to bring to the Financial Aid office.
• When you register for classes, tuition will automatically be paid from the funds available to you in our Financial Aid award system.
• When you visit the Campus Bookstore to purchase* your books and supplies, the charges will be deducted from your award balance if your type of award pays for books.
  *Make sure you have completed your Bookstore Authorization Form in MySouthwest, SIS Student Center To-do List.
• You are responsible for any balance due on book purchases and tuition above the award balance available.
• The new financial aid year begins with the Fall term. If your attendance at SWCC could depend on the financial aid available to you, we strongly urge you to submit your application as soon as possible.

Once your proof of class attendance sheet is submitted, if there is a remaining balance on your award after all charges are processed, a balance check is issued and mailed to you OR you may enroll in the Electronic Disbursement System. Information about this system and the disbursement dates is published on the sidebar of this page.

Please see the listing of your responsibilities as a work-study at SWCC below and also review the Workstudy Job Responsibilities and the Drug and Alcohol Policy.

College Work-Study Job Responsibilities:
It is extremely important that you understand your responsibilities in accepting part-time employment through this office. The information below should be read over carefully and the sheet signed and returned with your other paperwork to the Financial Aid Office, T-104. Only by assuring employers that students are more dependable than other part-time workers can we continue to improve the quality of student employment at Southwest Virginia Community College.

1. Performance: You are always expected to give a regular, punctual, efficient, and cooperative performance on any job you accept.
2. Duration: In accepting a part-time job, you agree to remain on the job for at least one semester, and generally for one academic year (Summer through Spring semesters). Barring unusually severe or prolonged illness or other eventuality, such as an unsatisfactory record in academic courses or unsatisfactory performance on the job.
3. Illness: If illness or some other unforeseen circumstance prevents your attendance at work, you must notify your employer or supervisor in advance of your usual reporting time. Never “just fail to show,” even if you are ill.
4. Conflicts: Any condition that might affect your performance on the job, such as your job conflicting with an actual exam, should be discussed with your supervisor beforehand. Unexcused absences may jeopardize your job.
5. Termination: Part-time jobs are normally terminated only at the end of an academic year, but may terminate at the end of a term. (See #2 above) In the event of severe academic difficulty or unusually prolonged illness. You may be granted permission to leave your part-time job before the end of your commitment. However, you should resolve this problem through a conference with your supervisor and the Financial Aid Director. Two weeks notice is mandatory for any student who finds it necessary to leave his/her part-time job before the end of a term. Acceptance of a part-time job that is not within the scope of SWCC’s on-campus College Work-Study program could result in all of the financial aid awarded to the student being withdrawn.
6. Cooperation: This office relies heavily on the student for help in maintaining an effective employment service for Southwest Virginia Community College students. The cooperation asked requires not only conscientious work on the job but also the courtesy of prompt and wholehearted response in matters connected with the administration of the program.

I understand that as my responsibility, I shall have to turn in my time sheets to the Financial Aid Office every two weeks, on the assigned dates, as instructed. The current Part-Time/Work Study calendar can be found on the Human Resources website.